We collect, use and store your personal data exclusively within the framework of the valid data protection regulations of the Federal Republic of Germany. Below we will inform you about the type, scope and purpose of data collection and use. 

1. Responsible body

The operator of the websites under the domains https://www.cherub-systems.de and https://www.cherub-systems.com and therefore the responsible body 

cherub-Systems UG (limited liability)

represented by the managing director: Mr. Raphael Brekalo

Zähringer Str. 367a

79108 Freiburg im Breisgau

2. Collection and processing of general data

Every access to our website and every retrieval of a file stored on this website is logged. The storage serves internal system-related and statistical purposes. The following are logged: name of the retrieved file, date and time of retrieval, amount of data transferred, notification of successful retrieval, web browser and requesting domain. Additionally, the IP addresses of the requesting computers are logged. Further personal data is only collected if you, as a user of the website and/or customer, provide information voluntarily, for example as part of an inquiry or registration or to conclude a contract or via the settings of your browser. 

3. Collection of personal data 

Personal data within the meaning of these data protection regulations is individual information about your personal or factual circumstances. This includes, in particular, your name, your e-mail address, your telephone number and, if applicable, your address, if you have provided the latter to us. 

Personal data also includes information about your use of our website. In this context, we collect personal data from you as follows: Information about your visits to our website, such as the extent of data transfer, the location from which you access data from our website and other connection data and sources that you access. This is usually done through the use of log files and cookies. Further information about log files and cookies can be found below. 

4. Purpose/legal basis

We use your personal data for the following purposes:

1. In order to provide the online services you request,
2. To ensure that our website is presented to you in the most effective and interesting manner possible;
3. To carry out our obligations arising from any contracts entered into between you and us;
4. To inform you about changes to our services.

The data is collected on the legal basis of the provisions of Art. 6 GDPR.

5. Information about your computer and cookies

Every time you access our website, we collect the following information about your computer: the IP address of your computer, the request from your browser and the time of this request. In addition, the status and the amount of data transferred are recorded as part of this request. We also collect product and version information about the browser used and the operating system of your computer. We also record the website from which our site was accessed. The IP address of your computer is only stored for the duration of your use of the website and is then immediately deleted or anonymized by shortening it. The remaining data is stored for a limited period of time. We use this data to operate our website, in particular to identify and eliminate errors on the website, to determine the load on the website and to make adjustments or improvements. 

We may also collect information about your use of our website through the use of so-called browser cookies. These are small text files that are stored on your data carrier and which store certain settings and data for exchange with our system via your browser. A cookie typically contains the name of the domain from which the cookie data was sent, information about the age of the cookie, and an alphanumeric identifier. Cookies enable our systems to recognize the user's device and make any default settings immediately available. As soon as a user accesses the platform, a cookie is transferred to the hard drive of the respective user's computer. Cookies help us to improve our website and to offer you a better and more tailored service. They allow us to recognize your computer when you return to our website and thereby store information about your preferred activities on the website and thus tailor our website to your individual interests. 

The cookies we use only store the data explained above about your use of the website. This is not done by assigning you personally, but by assigning an identification number to the cookie (“cookie ID”). The cookie ID is not combined with your name, your IP address or similar data that would enable the cookie to be assigned to you. If you do not want browser cookies to be used, you can set your browser so that the storage of cookies is not accepted. Please note that in this case you may only be able to use our website to a limited extent or not at all.

If we ask you for your consent to process your personal data, the legal basis for the processing is your consent in accordance with Article 6 Paragraph 1 Letter a) GDPR. Otherwise, storage takes place on the legal basis of Article 6 Paragraph 1 Letter f) GDPR. Our legitimate interest lies in the improvement, stability, functionality and security of our website.

6. Data security

 Any information you provide to us will be stored on servers within the European Union. Unfortunately, the transmission of information over the Internet is not completely secure, and therefore we cannot guarantee the security of data transmitted to our website over the Internet. However, we protect our website and other systems through technical and organizational measures against loss, destruction, access, alteration or distribution of your data by unauthorized persons. In particular, your personal data is transmitted to us in encrypted form. We use the coding system SSL (Secure Socket Layer) or TLS (Transport Layer Security). 

7. Sharing/providing your personal data

We will not pass on your personal data to third parties unless you have consented to the data transfer/provision or we are entitled or obliged to pass on the data due to legal regulations and/or official or court orders. This may in particular include providing your data for the purpose of concluding or fulfilling contracts, providing information for the purposes of criminal prosecution, to avert danger or to enforce intellectual property rights.

If we do not provide your data, this could result in the inability to fulfill contractual services, extraordinary termination of the respective contract, claims and claims for costs and damages (including from third parties), and/or fines or even criminal punishment for you and/or us This may result in violations of the law associated with non-provision of the data.

8. Data protection and other third party websites

The Website may contain, among other things, hyperlinks to and from other third party websites. If you follow a hyperlink to one of these websites, please note that we cannot assume any responsibility or guarantee for third-party content or data protection conditions. Please make sure you are aware of the applicable data protection conditions before you transmit personal data to these third-party websites.

9. contact form

If you use our contact form to send us contact inquiries, your details there, including the contact details provided there, will be stored by us in order to process the inquiry and in the event that additional questions arise. We will not pass on this data to third parties without your prior consent. 

With your consent, Art. 6 Para. 1 lit. a) GDPR is the legal basis for the processing.

10. Data that we receive as part of individual communication, for example through email inquiries

Data that we receive from you as part of individual communication will be stored by us for the following purposes:

1. a) To fulfill our obligations arising from any contracts concluded between you and us or to initiate such contracts
2. b) To process the request and in the event of any questions that may arise.

The legal basis for the collection of this data is either your consent to the processing in accordance with Art contract to which the data subject is a party, or to carry out pre-contractual measures at your request and/or the processing is necessary in accordance with Art. 6 Para. 1 lit. c) GDPR to fulfill a legal obligation to which we are subject . This particularly concerns commercial retention obligations for business correspondence. Furthermore, an ongoing customer relationship between you and us represents a legitimate interest within the meaning of Article 6 Paragraph 1 Letter f). GDPR.

You can revoke your consent at any time by sending a short message to our contact details provided in the legal notice.

11. Deletion of data

The data we process will be deleted or its processing will be restricted in accordance with Articles 17 and 18 of the GDPR. Unless expressly stated in this data protection declaration, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and the deletion does not conflict with any legal retention obligations. Unless the data is deleted because it is required for other legally permissible purposes, its processing will be restricted. This means that the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for commercial or tax reasons.

According to legal requirements in Germany, storage takes place in particular for 10 years in accordance with Sections 147 Paragraph 1 AO, 257 Paragraph 1 Nos. 1 and 4, Paragraph 4 HGB (books, records, management reports, accounting documents, trading books, more relevant for taxation). documents, etc.) and 6 years in accordance with Section 257 Paragraph 1 Nos. 2 and 3, Paragraph 4 HGB (commercial letters).

12. Changes to this Privacy Policy

We reserve the right to change this privacy policy at any time with future effect. A current version is available on the website. Please visit the website regularly and find out about the applicable data protection regulations.

13. Your rights and contacts

For example, you can view your personal data free of charge at any time and, if necessary, request that it be corrected and/or - if the data storage is not required for the purpose of fulfilling the contract, by statute or by law - its deletion and/or just blocking. We recommend that you have backed up your data yourself, if necessary, before asserting any deletion claim against us. You may also have the rights to restrict processing, object to processing and data portability, which arise from Articles 15 - 21 of the General Data Protection Regulation (GDPR). If the processing is based on your separate consent, you can revoke this consent at any time with future effect. 

For the aforementioned purposes and/or to obtain further information about this, please contact us by email at kontakt@cherub-systems.de or using our contact and address details provided in the legal notice of this website. 

If you have any questions, comments or inquiries regarding the collection, processing and use of your personal data by us, please contact us as already stated using the contact details provided in the legal notice of this website. If you are of the opinion that the processing of your personal data via/by us is taking place unlawfully, you, as the data subject, also have the right, in accordance with Art. 77 GDPR, to complain to one of the supervisory authorities also responsible under this provision. 

End of data protection information.